Introduction
What Zaptiz Construction does, who it is for, and how one job runs through it — from the first enquiry to the last payment received.
Zaptiz Construction is project accounting and site control for contractors in India. It runs one job from the enquiry to the final payment, and every figure on the way traces back to the BOQ you priced.
Who it is for
Contracting firms that bid for work against a BOQ, bill the client in running-account bills and buy material job by job — and the people who run their jobs:
| Person | What they do here |
|---|---|
| Owner / Company Admin | Sets the company up, awards contracts, approves budgets and variations, sees every project. |
| Project Manager | Runs assigned projects: approves indents and DPRs, certifies RA bills. |
| QS / Estimator | Rate analysis, BOQs, quotations, measurement and RA bills. |
| Site Engineer | DPRs, tasks, muster roll, material requests, snags — from a phone. |
| Store Keeper | Goods receipts, issues and transfers. Sees quantities, not rates. |
| Procurement Manager | Vendors, purchase orders, subcontract awards. |
| Accountant | Tax invoices, payments, cost and the financial reports. |
| Safety Officer, QA/QC Engineer | Safety events, inspections, NCRs and snag close-out. |
Each person sees only what their role needs. A site engineer files a DPR without ever seeing your margin. See Roles and permissions.
One job, one chain
| Stage | What happens | Read more |
|---|---|---|
| Lead | An enquiry or tender is logged and followed up. | Leads |
| Rate analysis | You build up each rate from material, labour and plant, plus overhead and profit. | Rate analysis |
| BOQ | The bill of quantities is typed, imported or measured off drawings, and priced. | BOQ |
| Quotation | The priced BOQ becomes an offer to the client and is sent. | Quotations |
| Award | Winning the bid creates the contract and the project, and freezes the contract BOQ. | Contracts |
| Budget | The budget is derived from the contract BOQ at cost. | Budget |
| Procure and receive | Material requests become purchase orders; goods receipts put material into stores. | Procurement |
| Site work | DPRs, muster roll, plant logs, quality, safety and snags. | Site |
| Change orders | Approved variations change the contract value and what you can bill. | Change orders |
| RA bill | Work done is measured against the contract BOQ, submitted and certified. | RA bills |
| Tax invoice | Raised from the certified bill, with GST worked out once. | Tax invoices |
| Payment | Receipts are recorded and matched to invoices. | Payments |
| Financials | Budget against cost, progress and forecast margin, per project. | Financials |
The award turns your bid BOQ into the contract BOQ. The budget is built from that same BOQ at cost, RA bills are measured against it, and the invoice is raised at the certified amount. Because every step reads the one before it, a rate changed in one place cannot quietly disagree with another.
How the app is laid out
The sidebar keeps a short list. Each business area opens a workspace hub — a page of tiles for that area's screens.
| Hub | What is inside |
|---|---|
| Commercial | Rate library, BOQs, quotations, leads, contracts, clients |
| Procurement | Vendors, resources, and the request-to-receipt chain |
| Stores | Warehouses, stock on hand, stock movements |
| Site | Projects, and each project's DPR, snags, quality and safety |
| Workforce | Workers, muster roll, equipment |
| Finance | Payments, RA bills, tax invoices, cost ledger, project financials |
| Administration | Users and roles, masters, integrations, subscription (Company Admin only) |
Most day-to-day work happens inside a project. Open a project and its tabs — Overview, BOQ, Budget, Billing, Site, Procurement, Materials, Labour, Safety and the rest — hold that job's registers. Which tabs you see depends on your role. See Getting around.
AI that drafts while people decide
Zaptiz has AI agents that read your data and do the clerical part of a job: a draft BOQ from a scope, purchase orders for approved material nobody has ordered, the quantities for the next RA bill, overdue invoices with a reminder drafted for each. Each agent sits in the hub its work belongs to — the Procurement Agent under Procurement, the Collections Agent under Finance.
AI agents only draft. Nothing in your books changes until a person reviews the draft and confirms it. Start with the AI overview, the Assistant and Drafts to review.
Where to go next
- Your first project — the shortest path from a new account to a paid RA bill.
- Create your account — if your company is not on Zaptiz yet.
- Signing in — if your administrator has already added you.
- Getting around — the sidebar, hubs, search and project tabs.