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Zaptiz Construction · User guide

From the first BOQ to the final RA bill — every step, explained.

The official guide to Zaptiz Construction: estimating, procurement, site execution and billing — and the AI agents that work beside your team. Written for the people who run the job.

Start here Your first projectOpen the app
80
guides
16
AI agents
9
roles
8
stages of a job
LVL 07 · 22.4 mTOWER A · G+9
ProjectTower A · G+9SheetA-101RevCStatusIn progress

The job, end to end

Follow a project from enquiry to final payment

The guide is laid out in the order a job runs. Pick the stage you are at.

  1. 01

    Win

    Track the enquiry and read the tender before you bid.

  2. 02

    Estimate

    Build rates from resources, then price the BOQ.

  3. 03

    Award

    Send the quotation; the award creates the contract and project.

  4. 04

    Plan

    Set the team, the budget at cost, and the programme.

  5. 05

    Buy

    Site requests, purchase orders, receipts and subcontracts.

  6. 06

    Build

    Daily progress, muster, plant logs, quality and safety.

  7. 07

    Bill

    Measure work done, apply variations, certify the RA bill.

  8. 08

    Get paid

    Record receipts and watch cost against budget.

Start with your role

What do you do on the job?

Every role sees a different part of the app. Pick yours for the pages you will use most.

Company Admin

You set the company up, bring the team in, and see everything — every project, every rupee.

Sees: Every workspace, every project, every amount.

All roles and permissions
  1. 01Complete the company setup
  2. 02Add your team and give each a role
  3. 03Understand purchase-order approval limits
  4. 04Connect email, WhatsApp and payments
  5. 05Read your morning briefing
  6. 06Manage your plan

Browse the guide

Every module, one guide

Each section opens with an overview of how that part of the job works, then a page per task.

Get startedCreate the account, set the company up, and learn the layout.
Your first projectRoles & permissions10 pages
Pre-constructionLeads, resources, rate analysis, BOQs, takeoff, quotations and the award.
Bills of quantitiesRate analysis10 pages
ProjectsThe project workspace — team, budget, schedule, drawings and records.
BudgetDrawings8 pages
Procurement & storesVendors, material requests, POs, goods receipts, stock and subcontracts.
Purchase ordersStock movements8 pages
Site executionDPRs, tasks, labour muster, plant, quality, safety and snags.
Daily progress reportQuality & NCRs8 pages
Billing & financeCost ledger, change orders, RA bills, GST invoices, payments and financials.
RA billsTax invoices7 pages
AI agentsThe Assistant, the daily briefing and 15 agents that read, check and draft.
Zaptiz AssistantDrafts to review20 pages
AdministrationUsers and roles, company settings, integrations and your subscription.
Users & rolesIntegrations5 pages
HelpAnswers to common questions, fixes for common problems, and the glossary.
TroubleshootingGlossary4 pages

AI that drafts — you decide

16 agents, each in the workspace its work belongs to

The Procurement Agent sits next to purchase orders; the Cost Overrun Watch next to the budget. Ask the Assistant anything about your projects, in plain words.

  • Reads only what you can seeEvery agent works with your permissions. If your role cannot see rates, neither can the agent.
  • Drafts — you decideAgents never change your data on their own. They draft; a person confirms; normal approvals still apply.
  • Numbers come from your recordsTotals, variances and ageing are computed from your data. The AI explains them — it does not guess them.
Meet the agents

Every morning

Daily Site Briefing

Commercial

BOQ GeneratorRate SuggestionResource Catalog MatchTender & Contract Analyser

Procurement

Procurement AgentInvoice & Challan Reader

Site & workforce

Schedule & Delay RiskDPR SummariserQuality, Snag & Safety WatchLabour & Plant Productivity

Finance

Cost Overrun WatchCash-flow ForecastRA Bill Drafting AssistantCollections AgentGST & TDS Agent